9.2 Project Management Handbook

9.2 Project Management Handbook

Lead beneficiary: Laurea

Delivery date: M10

Revision: 4.0

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Executive summary: 

The main objectives of this Project Management Handbook (PMH) are to raise understanding regarding project management and provide project partners with adaptable guidance for project implementation from different perspectives. This PMH was created as part of the IECEU (Improving the Effectiveness of Capabilities in EU conflict prevention) project, which has received funding from the EU Framework Programme for Research and Innovation HORIZON 2020.
In this document we identify project management topics in order to successfully implement coordination and support projects in the field of EU border and external security for academic researchers, policy-makers, SMEs, governmental public bodies and other project workers. This is done by first setting the context and background theory from previous years, and then defining the current practices of project implementation in the IECEU project. We consider the key aspects, a couple of which are mentioned here: project cycle, knowledge management, legal aspects, administrative and financial matters, and ethics, safety and security. The project management priorities were identified by analysing the literature and latest workshops related to EU projects. The published papers were analysed to ensure that they meet with EU H2020 guidance according to project implementation. The literature analyses also include articles from other fields, in order to enable learning from cross-sectorial fields. The PMH aims to define clear support for border and external security project implementation. With regard to the project management background, this PMH resulted in the definition of the project management cycle, knowledge management, risk and conflict management, work breakdown structures (WBS), and project organisation. The four key areas of project implementation are listed as agreements and legal issues, administrative matters, financial matters, and coordination systems. These aspects are highly necessary in order to successfully conduct a project. Moreover, the elaboration of communication protocols, quality assurance, ethics, and safety and security is included as part of this PMH. Both theoretical and practical analyses supported the achievement of the set objectives and have led to this practical handbook for project management. By setting the practical guidance and clear figures for project management, the PMH can increase the efficiency and quality of project management, not only in this IECEU project, but also in the future.